Streamline Efficiency and Cut Costs with a Well-Designed Cycle Menu


In the world of school foodservice, your cycle menu is the center of everything, much like the sun in our solar system. However, unlike the sun, creating an effective cycle menu requires careful thought and planning. A cycle menu is a written plan for meals to be served over a specific period, often spanning a few weeks, and then repeated, typically on a seasonal or annual basis. This quick guide covers important factors to consider when developing your cycle menu to save time and costs.


Your first step is to think about your audience – the students you are serving. Different grade levels have varying taste preferences, which can influence your menu planning. It’s common for school foodservice directors to create separate cycle menus for elementary, middle, and high school students. Younger children often have less diverse taste preferences compared to older ones. To ensure your menu resonates with your students, consider conducting surveys to identify their favorite dishes and cuisines.


Managing costs is crucial, especially when food prices are on the rise. Begin by understanding your food budget. Once you have a clear budget figure, break it down into daily and per-meal amounts. This detailed budgeting will serve as a roadmap as you craft your cycle menu. With this financial framework in place, you can make informed decisions about ingredients, recipes, and portion sizes while staying within your budgetary constraints.


The people responsible for preparing the meals play a significant role in your menu planning. Evaluate your kitchen staff’s capabilities and availability. Do they have the skills and time to create scratch-made recipes or would it be more practical to utilize speed-scratch recipes? For each menu item, estimate the time required for preparation, taking your kitchen staff’s expertise into account. If you need inspiration for efficient recipes, explore our collection of speed-scratch recipes.

Nutrition Guidelines

If your school participates in programs like the National School Lunch and Breakfast program, you must plan your cycle menu in accordance with specific nutrition guidelines. While this adds complexity to the process, it ensures that the meals you serve meet the nutritional needs of growing children. To assist with this aspect of menu planning, consult resources like the Gordon Food Service Making the Grade publication and product lists.

Crafting an effective cycle menu that saves both time and costs is achievable when you consider your audience, budget, staffing capabilities, and nutrition guidelines. By carefully balancing these factors, you can create a menu that not only meets the preferences of your students but also operates efficiently within your financial constraints and regulatory requirements. Your well-thought-out cycle menu will be the guiding star of your school foodservice operation.

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