Administrative Assistant

Location: 3301 NW 125th St, Miami FL

Position Overview: 

We are seeking a detail-oriented and highly organized individual to join our team as an Administrative Assistant. The ideal candidate will play a key role in ensuring the smooth operation of our sales team by providing administrative support to the Director of Sales, Warehouse and Transportation.

For over 125 years, Gordon Food Service has delivered the excellence, expertise, and quality products our customers need to design successful food operations and experiences. Join our team as an Administrative Assistant and you’ll be tasked with assisting our Director of Director of Sales, Warehouse and Transportation by maintaining schedules, daily calendars, travel arrangements, itineraries, and more. You’ll also be asked to take phone calls and messages and coordinate office duties like sorting and distributing mail, copying, filing, faxing, completing forms, ordering and maintaining equipment and supplies, and more. Be part of a skilled team that offers respect, expertise, and professional development! 

Schedule: Monday – Friday 8:00 – 5:00 PM

Pay: Based on Experience

Total Rewards at GFS

• Affordable benefits plans start day one!

• Weekly pay 

• Wellness reimbursement 

• Profit sharing & 401(k) with company match 

• Emergency child and elder care 

• 95% of leadership is hired from within GFS – start your career here!

Job Responsibilities: 

• Schedule appointments and maintain calendars for managers or executives.

• Arrange meetings and coordinate conference room bookings.

• Prepare and modify documents, such as reports, memos, and presentations.

• Perform data entry and maintain electronic and hard copy filing systems.

• Handle basic bookkeeping tasks, such as invoicing and expense tracking.

• Order office supplies and maintain inventory levels.

• Assist with organizing office events or employee activities.

• Provide general administrative support to staff as needed.

• Tasked with handling ad-hoc projects as they arise.

Does this look like you?

• Bachelors Degree preferred

• High school diploma or equivalent required

• Two or more years of office or secretarial experience or an equivalent combination of education, training, and experience.

• Must be highly proficient in the Google Suite (Gmail, Calendar, Docs, Sheets, Slides, etc).

• Strong organizational and time-management skills, with the ability to prioritize tasks effectively

• Ability to work independently or as part of a team

Gordon Food Service encourages veterans and active military members to apply